Run international conferences, with a clear path to Project Manager.
Position summary
The Associate Project Manager (Associate PM) serves as an operational lead for Paragon conferences, overseeing end-to-end planning, execution, and delivery in alignment with each conference's vision and strategic objectives. In this role, the Associate PM coordinates cross-functional internal teams and vendors; manages timelines, risks, and stakeholder communications; and ensures disciplined and seamless execution. The Associate PM also owns conference financial management, including budgeting, forecasting, reporting, and payments processing. Following each event, the Associate PM evaluates and reports on performance outcomes and maintains client relationships.
About Paragon
Paragon is a boutique international professional conference organizer, with offices in Boston, Cape Town, Panama City and Tel Aviv. We plan and deliver conferences across more than 25 countries, end to end, and we manage associations alongside them. You'll join a small, international team and work directly with clients and our conference teams.
What you will do
Manage conference logistics end to end, as the operational lead of the event
Develop the workplan, sequence tasks and follow up on deadlines
Coordinate the cross-functional Paragon team and vendors
Identify, assess and escalate risks
Manage stakeholder communications, including venue contract and readiness
Oversee the registration platform
Draft and manage the conference budget and report on performance
Manage vendor payments
Work with the marketing team on marketing, branding and the website launch
Communicate design and set-up requirements to the Production Manager
Build and maintain client relationships
Assess each conference's performance and share a post-conference brief
Who you are
Fluent in English
Strong organisation and attention to detail
Calm under pressure
Comfortable with spreadsheets, budgets and online tools
Confident working with clients, speakers, vendors and colleagues in different countries
Proactive and eager to grow into a Project Manager
Conference or events experience is a plus